User permissions

User permissions control what users can see and do for each job in Spark Hire Meet. They let you decide who has access to a job and its related assessments, reports, and settings.

If a user does not have permission for a job, they won’t be able to:

• See or edit the job
• View or create assessments
• View or create assessment invite links
• View or create share links
• Access analytics or reports for the job

Job visibility

• Shared — Admin, Standard roles, and the job’s hiring team can access the job and related information.
• Restricted — Admin roles and the job’s hiring team.
• Manager only (legacy) — Only the job manager (the user who created the job by default) and Admin roles can access the job.

Default permissions

Admin users can set default permissions that apply to all new jobs created in the account.

• When a new job is created, the default permissions you configure will be pre-selected.
• Job creators can still adjust user permissions before saving.
• Updating default permissions will not affect jobs that already exist.

To set default permissions, go to **Jobs management > Job Settings > Default permissions** and make your selections.

Job-level user permissions

You can also configure user permissions on a job-by-job basis. This determines which teammates can access that specific job.

Set user permissions when creating a job

1. During the job creation flow, set user permissions:
   • Manager — By default, the Manager is the user who creates the job.
   • Job visibility — This will override user permissions set at the company level.
   • Add to team — Add users or user groups that will be able to access this job. This will override user permissions set at the company level.

2. Click Save.

   

Update user permissions on an existing job

1. Find the relevant job on your job page and click View.

2. Open the Overview tab and under Visibility, choose your desired setting.

   

3. Meet will automatically save your changes.

FAQs

1. Why can a user only see certain jobs when creating an assessment, and how can they get access to more jobs?

   Users are only able to create assessments for the jobs they have access to. Access is set per job: for this user to have access to create assessments for more jobs, an admin must change the job’s permissions to Shared or Restricted and add the user to the hiring team.

   If the user needs access to all jobs, they should request the Admin role, which grants full job access.

2. How can I give a user the ability to manage jobs they didn’t create?

   By default, the manager of the job is the user who created it. If you want to change the job manager, click Details when viewing the job and select the user in the dropdown under Manager.