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Send custom scheduler links in bulk

Jason Brown
Jason Brown
  • Updated

In many cases, you'll be copying and pasting your scheduler link directly into personal emails with someone you're trying to schedule a time with. Some customers even keep the link in their email signature.

However, there are some scenarios in which sending the scheduler links through Spark Hire will be more beneficial. 

For example:

  • You're trying to schedule the same type of event with a ton of people at once.
  • You need to send the link, but only want one of your event types to appear as an option.
  • You're in a situation which requires you to change which calendars are taken into account.

Sending scheduler links through Spark Hire gives you the option to customize some things about the link you send. 

To send scheduler links through Spark Hire, click Send scheduler links in the top right of any page related to the scheduler.

Adding recipients

The first step to sending scheduler links is to add recipients. Similar to inviting candidates to interviews on Spark Hire, you have two options for adding recipients:

  • Enter their names and email addresses
  • Upload a csv file to populate the names and email addresses

If you choose to use the csv file option, there should be two columns in your csv file - full name and email address.

Customize link settings

Once you've added your recipients, you can customize the link settings:

Which event type do you want people to schedule with you?

Check the box next to event types you want to appear in the dropdown menu on the scheduling page that loads for your recipients. This ensures that your recipients will only be able to request a specific event type.

Which calendars do you want to base your availability on?

Check the box next to the calendar(s) you want to be taken into account when your recipients request a time with you.

Customize the email that is sent

Lastly, you can customize the content of the email that is sent to all the recipients you entered.

This email will use the email template you've designated as your default for Scheduling Invite in your email template library.

However, if there are some things you want to personalize for this specific email, you can make those changes here or click Select Email Template to choose a different template you have configured.

You can always view a preview of the email by clicking View Preview.

When you're ready to send the scheduler links, click Send Scheduler Links.

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