One of the most important things you can do to set yourself up for success with one-way video interviews is to optimize your communication with your candidates.

When coming up with the emails you're going to send to candidates, keep in mind these tips:

Personalization matters: Customize the content to a candidate based on the job and your interactions with them. This makes the email invitation more relevant and less like a "mass invite".

Set expectations: Give the candidate a sense of where they're at in your hiring process and what comes after the video interview.

Let the candidate know your timing: If you can, prove some information on how long it takes you to review and respond to their one-way video interview when you receive it.

"What's in it for them?": Share a benefit or two about one-way video interviews for the candidate so they understand how this is a better medium than an early round phone screen.

Provide guidance and resources: Offer up some tips or content about one-way video interviews and make sure they know how to get in touch with Spark Hire if they need support.

Email Invitation Templates

Below are just examples. Feel free to modify them to suit your needs.

Inviting candidates via Spark Hire platform or ATS integration

When inviting candidates via the Spark Hire platform or an ATS integration, Spark Hire's system will automatically email the candidates an invitation. So, the template below (examples 1 and 2) are meant to be sent separately.

Example 1

Subject: Next step in our hiring process (Job Title at Company)

Hi Candidate Name,

Congrats! We’d like to invite you to the next step in our hiring process: a one-way video interview on Spark Hire. 

You’ll get an email from info@sparkhire.com with your invitation link.
For context, our hiring process for this role looks like this:

1. Resume review
2. One-way video interview (you are here!)
3. Face-to-face interview with hiring manager
4. Reference checks

The one-way video interview consists of X questions that you’ll record video responses to at your convenience. You’ll be able to watch a tutorial video before starting and even do some practice recordings.

Please complete the interview within X days. The email from Spark Hire will have the exact deadline, but the sooner, the better! Keep in mind that you don’t have to finish the interview in one-sitting.

Using one-way video interviews, we’re able to provide all qualified candidates with an opportunity to share more details about their experience and answer some questions about the role. This enables us to get to know you better and get you in front of the hiring manager faster.

If you need any assistance when completing your one-way video interview, Spark Hire’s 24x7 support team can help! Reach out here to get in touch with them

Thanks!

Your Name

Example 2

Subject: Next step in our hiring process (Job Title at Company)

Hi Candidate Name,

Thank you so much for your interest in the Job Title role at Company. 

Congratulations, you've made it to the next step!

You have been selected to complete a video interview as a part of our hiring process. Keep in mind that this is mandatory for further consideration. Our goal is for different members of our hiring team to get to know you better.

(Insert hiring process here)

The interview consists of X questions and you’ll have the ability to practice before getting started. The deadline to complete it is X days, but the sooner you can get the interview completed, the better.

Your interview will be coming from a platform called Spark Hire. Keep an eye out for an email coming from info@sparkhire.com.

A few important things to note:

• We use a video interviewing platform called Spark Hire, if you need any help with the process, you can reach their 24x7 support team through the support contact form.
• If you’re completing the interview on your computer we suggest utilizing Google Chrome.
• If you don’t have a webcam, you can use a mobile device. For iOS please use Safari and if you have an Android please use Google Chrome.
• Once you accept the interview invitation, you’ll be emailed step-by-step instructions.

Looking forward to seeing your video interview come through!

Your Name

Inviting candidates by sharing a one-way interview link

When inviting candidates by creating a one-way video interview link, you'll paste the link in the email that you send directly to your candidates. So, the templates below (examples 3 and 4) have a placeholder for where you'd insert the interview link.

Example 3

Subject: Next step in our hiring process (Job Title at Company)

Hi Candidate Name,

Congrats! We’d like to invite you to the next step in our hiring process: a one-way video interview on Spark Hire. 

Here’s the link to your one-way video interview: Insert link here

For context, our hiring process for this role looks like this:

1. Resume review
2. One-way video interview (you are here!)
3. Face-to-face interview with hiring manager
4. Reference checks”

The one-way video interview consists of X questions that you’ll record video responses to at your convenience. You’ll be able to watch a tutorial video before starting and even do some practice recordings.

Please complete the interview within X days. The link above will have the exact deadline, but the sooner, the better! Keep in mind that you don’t have to finish the interview in one-sitting.

Using one-way video interviews, we’re able to provide all qualified candidates with an opportunity to share more details about their experience and answer some questions about the role. This enables us to get to know you better and get you in front of the hiring manager faster.

If you need any assistance when completing your one-way video interview, Spark Hire’s 24x7 support team can help! Reach out here to get in touch with them.

Thanks!

Your Name

Example 4

Subject: Next step in our hiring process (Job Title at Company)

Hi Candidate Name,

Thank you so much for your interest in the Job Title role at Company. 

Congratulations, you've made it to the next step!

You have been selected to complete a video interview as a part of our hiring process. Keep in mind that this is mandatory for further consideration. Our goal is for different members of our hiring team to get to know you better.

Here’s the link to your one-way video interview: Insert link here

(Insert hiring process here)

The interview consists of X questions and you’ll have the ability to practice before getting started. The deadline to complete it is X days, but the sooner you can get the interview completed, the better.

A few important things to note:

• We use a video interviewing platform called Spark Hire, if you need any help with the process, you can reach their 24x7 support team through the support contact form.
• If you’re completing the interview on your computer we suggest utilizing Google Chrome.
• If you don’t have a webcam, you can use a mobile device. For iOS please use Safari and if you have an Android please use Google Chrome.
• Once you accept the interview invitation, you’ll be emailed step-by-step instructions.

Looking forward to seeing your video interview come through!

Your Name